Dear Members,

For a loan we are applying for, we will need a Real Estate Lawyer. Is anyone in our membership a Real Estate Lawyer and able to help us with this task?

Much appreciated,

Jeffrey Rees, Vice-President
Fairfields Swimming Club

Dear Members, For the grant we have applied for, one of the improvements planned is an update of the plumbing.  We need drawings to be created and finally approved by an Engineer.  (Typical site drawing and online application with the city.) Is anyone in our membership a Civil Engineer or Civil Tech able to help us with this task? Much appreciated, Jeffrey Rees, Vice-President Fairfields Swimming Club

Our summer hiring campaign is now open and will close February 3, 2017.

Join our Aquatics team and get more than just a summer job, get an experience that will last a lifetime. As part of our dynamic team you will develop teamwork, leadership, self-confidence, and interpersonal skills. Qualified and trained Lifeguards and Swimming Instructors are an integral part of our community. All of our staff play an important role in maintaining a safe aquatic environment and providing enjoyable swimming lessons for people of all ages.

http://www.fairfieldsswimmingclub.com/summer_jobs

Dear Members,

As a Board it is important to us to hear your feedback and suggestions.  Over the next couple of months the Board will be putting together some surveys to get your input for this season, last season feedback and reasons members are selling.  These are important for us to help plan the upcoming year.   We are also currently preparing our budget and fees for next year which will be available by the end of January.

I also wanted to let you know that we have not year heard back about the huge capital grant that we have applied for, but hope to hear whether we have received it or not by end of December.  We will update you once we have learned of the final decision.

I look forward to seeing you poolside!

Jeffrey Rees

Vice President, Communications
2017 Board of Directors

Dear Members,

We still need to fill some of the Volunteer Support roles this year.  These roles do NOT require you to come to board meetings.  It doesn’t matter if you don’t think you know what you are doing.  We are here to guide you.  We can keep things the same, or switch things up.  The three main areas we still require help in are:

 Social Coordinator 

Grants Coordinator (researches and finds grants appropriate for Fairfields, coordinates with volunteers for grant writing or does it themselves)

 Citi*Swim Coordinator

All of these roles are vital to programming & running of the pool.  They are not intended to be roles that you are required to complete solely on your own.  Ideally we will be able to create a team for each role.

I look forward to seeing you poolside!

Jeffrey Rees

Vice President, Communications
2017 Board of Directors

Dear Members,

I wanted to thank those that attended our 2016 Annual General Meeting. We ended up with a larger than normal turn out and it was wonderful.  Let’s see if we can get even more of you out next year! 

Thankfully some previous Board Members and Volunteer Support Members have decided to stay on again this year to continue helping out at the pool.  Those people are Jenn Tondino (President, Staffing), David Brown (Treasurer), Jan Rodman (Secretary), Mario Josipovic (By-Law & Legal Coordinator) & Steven Brandon (Marketing & Social Media Coordinator). 

We have had a number of new members step up this year to join the Board & Volunteer Support and we are so appreciative of that.  They are Jeffrey Rees (VP, Communications), Sara Behjat (Director, Membership), Dan Keenliside (Director, Water Maintenance), Robert Doyle (Director, Facility & Property Maintenance), Karin Kormann (Volunteer Coordinator), Janice Herget (New Membership Coordinator), Jake Tondino (Staffing Support), Kyle Keenliside (Water Support), Ray Rodman (Facility Support).

The board is looking forward to help create a wonderful summer for you and your family this year. I have included the 2017 Board of Directors below with their e-mail address links if you would like to contact any of them directly. I have also included the boards current volunteer support team, who are integral in helping us run our facility.

I look forward to seeing you poolside!

Jenn Tondino

President, Staffing
2017 Board of Directors

2017 Board of Directors

Jennifer Tondino	President, Staffing
Jeffrey Rees	Vice President, Communications
Jan Rodman	Secretary
David Brown	Treasurer
Sara Behjat	Director, Membership
Dan Keenliside	Director, Water Maintenance
Robert Doyle	Director, Facility & Property Management
Karin Kormann	Member at Large, Volunteer Coordinator

2017 Volunteer Support

Karin Kormann	Volunteer Coordinator
VACANT	Social Coordinator
Janice Herget	New Membership Coordinator
VACANT	Grants Coordinator
Mario Josipovic	By-Law & Legal Coordinator
VACANT	Citi*Swim Coordinator
Steven Brandon	Marketing & Social Media Coordinator
Kyle Keenliside	Water Support
Jake Tondino	Staffing Support
Ray Rodman	Facility Support

As a member owned and operated facility we rely heavily on members to volunteer for a variety of roles including joining the Board of Directors. The pool cannot operate without a Board of Directors who ensure that the pool is operational, that we have lifeguards and an amazing level of programming included as part of Membership!

Sadly, we have had no interest from any members stepping up to join the Board for the 2017 season at this time.  Tomorrow’s Annual General Meeting will still be held at 7:00PM.  Near the end of the meeting, the 2016 Board of Directors will be dissolved.  At that point if we do not have at least 4 members join the Board in the following positions, President/Communications, VP/Staffing, Treasurer & Secretary, all business at Fairfields will be suspended until a time when we do have those positions filled.  Ideally we will have all 7 Board positions filled to help disperse the workload of running a pool. 

This will seriously affect all programming, staffing, current & future grant applications and the operation and potential opening of the pool next spring.  We would also have to look at options to hire someone to run the day to day business of the pool.  Of course, if this is the route we take the annual dues will increase dramatically.

Participating on the Board of Directors doesn’t need to be a full-time job (especially if all of the Board and support positions are filled!).  However, often board members do spend a fair bit more time than a member who is not on the board.  To account for this the members voted in favour that Annual Dues be refunded to Very Active Board Members (those that contribute over 100 hours of valuable service to Fairfields Swimming Club).

We have provided links that briefly outlined the positions below and we ask that you seriously consider helping out so that we can ensure the pool operates next year! If you have any questions or want more details on specific roles please call Jenn at 289-837-1888 or email info@fairfieldsswimmingclub.com.

Thank you in advance to everyone!

Jenn

PS - ALL DETAILS ABOUT THE AGM ARE LISTED BELOW.  Hope to hear from you or see you there!!

Board of Director Links:

• President 
• Vice President, Staffing
• Secretary
• Treasurer
• Director of Membership
• Director of Water Maintenance
• Director of Facility Maintenance

AGM Deatils:

Date: Monday November 21, 2016
Time: 7pm – 10pm (7.00pm - 7.30pm sign-in and social)
Location: Christ Church, 1700 Mazo Crescent, Mississauga, ON L5J 1Y8
Room: TBD (please check white board)

Proposed Agenda

1. Call to Order
2. Attendance & Introductions
3. Approval of Quorum
4. Approval of Agenda
5. Approval of Minutes from 2015 AGM Meeting
6. Message by President
7. Presentation by each Board Member
8. Presentation and Approval of Financial Statements
9. Other/New Business
10. Questions & Answers
11. Dissolution of 2016 Board of Directors
12. Call for 2017 Board Members
13. 2017 Board Member Elections
14. Adjournment
15. 2017 Board Members & Coordinators are asked to remain for a brief meeting.

I hope that you all enjoyed the hot and sunny season this year at Fairfields as much as we did! It was great to see so many families out enjoying the pool to beat the heat. As we approach our Annual General Meeting next week and begin planning for next years season we need your help.

As a member owned and operated facility we rely heavily on members to volunteer for a variety of roles including joining the Board of Directors. The pool cannot operate without a Board of Directors who ensure that the pool is operational, that we have lifeguards and an amazing level of programming included as part of Membership!

Several board members (myself included) have been on the Board for many years and will be stepping down for various reasons. We are reaching out today to ask for at least 4 members to join the Board or the pool will not be able to open next spring!!

Participating on the Board of Directors isn't a full-time job so it doesn't take up too much time (especially if all of the Board and support positions are filled!). We have provided links that briefly outlined the positions below and we ask that you seriously consider helping out so that we can ensure the pool operates next year! If you have any questions or want more details on specific roles please call Jenn at 289-837-1888 or email info@fairfieldsswimmingclub.com.

Thank you in advance to everyone!

Jenn

PS - ALL DETAILS ABOUT THE AGM ARE LISTED BELOW.  Hope to hear from you or see you there!!

Board of Director Links:

• President 
• Vice President, Staffing
• Secretary
• Treasurer
• Director of Membership
• Director of Water Maintenance
• Director of Facility Maintenance

AGM Deatils:

Date: Monday November 21, 2016
Time: 7pm – 10pm (7.00pm - 7.30pm sign-in and social)
Location: Christ Church, 1700 Mazo Crescent, Mississauga, ON L5J 1Y8
Room: TBD (please check white board)

Proposed Agenda

1. Call to Order
2. Attendance & Introductions
3. Approval of Quorum
4. Approval of Agenda
5. Approval of Minutes from 2015 AGM Meeting
6. Message by President
7. Presentation by each Board Member
8. Presentation and Approval of Financial Statements
9. Other/New Business
10. Questions & Answers
11. Dissolution of 2016 Board of Directors
12. Call for 2017 Board Members
13. 2017 Board Member Elections
14. Adjournment
    
15. 2017 Board Members & Coordinators are asked to remain for a brief meeting.

THANK YOU to all of our volunteers this 2016 season! Without all of YOU giving your time and talent our members wouldn't have such a wonderful swimming club to participate in! 

2016 Annual General Meeting

Fairfields Swimming Club is pleased to announce our 2016 Annual General Meeting. We encourage all members to attend. Please RSVP your attendance to info@fairfieldsswimmingclub.com or online.

Date: Monday November 21, 2016
Time: 7pm – 10pm (7.00pm - 7.30pm sign-in and social)
Location: Christ Church, 1700 Mazo Crescent, Mississauga, ON L5J 1Y8
Room: TBD (please check white board)

Proposed Agenda

1. Call to Order
2. Attendance & Introductions
3. Approval of Quorum
4. Approval of Agenda
5. Approval of Minutes from 2015 AGM Meeting
6. Message by President
7. Presentation by each Board Member
8. Presentation and Approval of Financial Statements
9. Other/New Business
10. Questions & Answers
11. Dissolution of 2016 Board of Directors
12. Call for 2017 Board Members
13. 2017 Board Member Elections
14. Adjournment
15. 2017 Board Members & Coordinators are asked to remain for a brief meeting.

Call for Board Members & Seasonal Volunteers

Fairfields Swimming Club is run by community members just like you. But it can’t run without your help. It’s your turn join the Board. It’s easy and you can make a big difference for our neighbourhood pool.

All board positions are open for nominations.

• President 
• Vice President, Staffing
• Secretary
• Treasurer
• Director of Membership
• Director of Water Maintenance
• Director of Facility Maintenance

We also have Seasonal/Support Coordinator positions available that do not require your attendance at monthly meetings and are primarily an in-season role only.

• Volunteer Coordinator
• Social Coordinator
• Grants Coordinator
• Marketing & Social Coordinator
• Communications Coordinator
• Citi*Swim Coordinator
• New Member Coordinator
• Grounds & Gardening Coordinator

If you have any questions about Board roles, Coordinator roles, time commitments, or what’s involved please contact us at info@fairfieldsswimmingclub.com.

To nominate yourself or someone else for a Board or Seasonal position, please send an email to info@fairfieldsswimmingclub.com and let us know the position you are interested in.

2016 Board of Directors
info@fairfieldsswimmingclub.com